Administration Assistant
January 28th, 2010
Tags: Accountabilities Administration Assistant Administration Experience Administration Support Administrative Support Administrative Team Back Ups Business Unit Manager Co Ordinator Company Travel Couriers Effective Meeting Existing Equipment Materials Business Meeting Planning Sales Marketing Sales Meetings Server Back Some PA Duties Telephone Receptionist Travel Approvals Ups
Our client is looking for an administrative assistant to work within the Pharmaceutical industry and provide back up support to their administrative team. This role is a one year contract.
Ideally you will be:
1) Highly organised with at least 4 years proven administration experience
2) Excellent MS Office skills: Word, Excel and PowerPoint
3) Excellent communication skills and the ability to deal with members of staff at all levels
4) A Team Player
5) Be able to ensure confidentiality
6) Flexible and committed
7) Have experience in the Pharmaceutical
Key Accountabilities:
1) Provide a full range of administration support for the day to day running of the office and the various functions
2) Project manage sales meetings, conferences and meetings
3) Ad-hoc projects as they arise
Daily Activities:
1) Telephone Receptionist
2) Provide administrative support to the Business Unit Manager
3) Provide administrative support to Marketing & Sales team
4) Manage incoming and outgoing post, couriers etc
5) Co-ordination of diaries - weekly personnel whereabouts reports
6) Manage stationery levels and company headed materials, business cards etc.
7) Purchase new equipment, and repair to existing equipment when required
Maintenance of the office systems and environment (e.g. heating, cleaners, server back-ups etc)
9) Track and maintain records for items such as annual leave, travel approvals, training records
10) Assist with providing effective meeting planning and administration, including venue, accommodation and catering requirements
11) Book and organise general company travel
12) Administration of invitations, responses, delegate listings, and meeting budgets / costs
13) Maintenance of the Irish sales / marketing calendar
14) Mailer co-ordinator (merging, packing envelopes, labelling etc)
Please note that as our client operates in the Pharmaceutical Industry, experience in this field is essential.
If you feel you have the experience for this role than please submit you CV below for further consideration.
Apply for "Administration Assistant" job
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