We are currently recruiting for a PA/Administrator for our client based in Dublin 9.

This role is for 1 Day per Week a Monday from April through till December.

You will be paid by Manpower on an hourly basis every Thursday

The role entails:

• Reception
• Admin
• Dealing with couriers and customs
• Planning, Organising and Scheduling

Please send your CV in through the link below or call Ann-Marie on 01-8139782

An experienced Junior Administrator is required for a short term temporary contract with a leading Logistics company in the Cork area.

The Role:
* Daily Keyed items report.
* Consolidate orders as per customer releases/scan sheets.
* Continually update scan outstanding report.
* Liaise and arrange Airfreight reports.
* Liaise with customer (planners) to ensure orders are finslised where necessary.
* Update customer orders as per requests from planners.
* Consolidate daily priority lists.
* Consolidate daily truck list as requested by customer.
* Ensure paperwork (packing slips) are processed and handed to CCD staff in line with agreed departure cut-off times.

Requirements:
* A hands-on approach with the ability to maintain priority and deadlines.
* The ability to work on own initiative within a team environment.
* Customer focused attitude.
* Excellent communication (written/oral) and administration skills.
* Flexibility to adapt to changing demands and flexibility with hours of work etc..
* IT skills to include MS Office.

                                        Please send CV’s to cork@manpower.ie

Duties:

1. The supervision and management of the data bureau.
2. Implementation of all the processes and procedures necessary for the smooth operation of the data bureau.
3. The co-ordination of the bureau to ensure that the required daily targets are reached.
4. The co-ordination of the 5 distinct areas
        Sorting Office 
        Logging area 
        Data entry 
        Support
        Financial Reconciliation
5. Customer Services support of the data bureau support personnel.
6. The ability to deal with any problems that may arise.
7. Maintenance of up to date statistics around the operation of the data bureau.

Candidates:
1. Must have 2+years Management experience
2. Have excellent organisation and people skills
3. Have a 3rd level degree

For more information apply below

Ideally you will be:
  1) Highly organised with at least 4 years proven administration experience
  2) Excellent MS Office skills: Word, Excel and PowerPoint
  3) Excellent communication skills and the ability to deal with members of staff at all levels
  4) A Team Player
  5) Be able to ensure confidentiality
  6) Flexible and committed
  7) Have experience in the Pharmaceutical

Key Accountabilities:
  1) Provide a full range of administration support for the day to day running of the office and the various functions
  2) Project manage sales meetings, conferences and meetings
  3) Ad-hoc projects as they arise

Daily Activities:
  1) Telephone Receptionist
  2) Provide administrative support to the Business Unit Manager
  3) Provide administrative support to Marketing & Sales team
  4) Manage incoming and outgoing post, couriers etc
  5) Co-ordination of diaries - weekly personnel whereabouts reports
  6) Manage stationery levels and company headed materials, business cards etc.
  7) Purchase new equipment, and repair to existing equipment when required
  Maintenance of the office systems and environment (e.g. heating, cleaners, server back-ups etc)
  9) Track and maintain records for items such as annual leave, travel approvals, training records 
 10) Assist with providing effective meeting planning and administration, including venue, accommodation and catering requirements
 11) Book and organise general company travel
 12) Administration of invitations, responses, delegate listings, and meeting budgets / costs
 13) Maintenance of the Irish sales / marketing calendar
 14) Mailer co-ordinator (merging, packing envelopes, labelling etc)

Please note that as our client operates in the Pharmaceutical Industry, experience in this field is essential.

If you feel you have the experience for this role than please submit you CV below for further consideration.

Company
Emerging Insurance Company located in Dublin 2 close to St Stephen Green.

Opportunity
This will be a 6-9 month maternity contact for an individual with strong  PA, Office Management and Secretarial skills. This will be an exciting, fast paced role involving responsibility for Diary & Travel management for Senior Company Executives, Office/Facilities Management as well as some HR Admin dealing with employee benefits.

Experience
Applicants with 2-3yrs previous PA / Office Management experience within a Corporate Environment are required.
Fluent Italian & English are desirable.

Remuneration: €30-40K DOE + benefits

For more information contact Stephen Kealy on 01 5144908 or email cv stephen.kealy@archer.ie

Please don’t miss out on an excellent opportunity.

We’re not able to change the way other agencies work but at Archer we do things differently and welcome the opportunity to demonstrate that. We do what we say we will and we put your interests first.

We specialise is recruiting Pension Administrators, Pension Consultants, Investment Consultants, Financial Advisors, Collections Executives, Collections Managers, Compliance Officers, Financial Services Trainers, Life Assurance Administrators, Multilingual Financial Services Admin Roles.

Do you have strong experience in sales forecasting and strong analytical skills?

My client is seeking a highly organised, analytical person with excellent communication skills and excellent attention to detail to join their busy purchasing team at the headquarters in West Dublin!
The is a great opportunity for the right candidate.

 - The role requires at least 2 years experience in product sales forecasting with excellent planning and analytical skills.
- Good purchasing experience
- Monitoring & maintaining stock levels
- Dealing with Sales Team
- Communicating with colleagues in other countries

The ideal candidate must be well organised, work well as part of a team and have excellent attention to detail.

Date: January 2010

Position Title: Administrative Assistant

Job Description:

This position is an Administrative Assistant role providing broad administrative and project support.

Key Responsibilities:

- Set-up, calendar and co-ordinate conference calls

- Organisation of travel arrangements - transportation, accommodation & flight bookings

- Calendar organisation regarding planning, adjusting and ensuring maximum gain from meetings.

- Responsible for the organisation of team and other meetings and the collation of material in advance of meetings.

- Responsibility for the professional presentation of the minutes of team meetings and follow up on actions.

- Handle with discretion any sensitive and confidential management issues including providing HR support to both Managers to understand HR system, implement process among management, assist managers with hiring, onboarding, and tracking contingent employees.

- Organisation, co-ordination, minuting and circulation for internal and external management meetings

- Responsible for holiday tracking for teams

- Responsible for tracking and managing company assets (PCs, phones)

- Responsible for procurement of office supplies for the department

- Manage the spending of the Company procurement card in line with company policy.

- Liaise with security to ensure they are aware of senior VIP visitors visits

- Responsible for meeting with on-site service co-ordinators to ensure high quality standards regarding housekeeping, staff lunches.

- Managing confidential management issues

Minimum Requirements:

· Diploma/Certificate or equivalent in Secretarial Training/Business Administration

· 1 to 3 years experience in an administrative role

· High level of competence required using Microsoft Office Suite

· Strong written & verbal communication skills

· Proactive and able to work independently

· Demonstrate positive attitude and team building skills

· Good Knowledge of client philosophies, policies and initiatives - research allowed on entering the interview process.

· Sharp people skills are critical for success in this position

· Possess good leadership, teamwork, organisational, planning and co-ordination skills.

Ideally you will be:
  1) Highly organised with at least 4 years proven administration experience
  2) Excellent MS Office skills: Word, Excel and PowerPoint
  3) Excellent communication skills and the ability to deal with members of staff at all levels
  4) A Team Player
  5) Be able to ensure confidentiality
  6) Flexible and committed
  7) Have experience in the Pharmaceutical

Key Accountabilities:
  1) Provide a full range of administration support for the day to day running of the office and the various functions
  2) Project manage sales meetings, conferences and meetings
  3) Ad-hoc projects as they arise

Daily Activities:
  1) Telephone Receptionist
  2) Provide administrative support to the Business Unit Manager
  3) Provide administrative support to Marketing & Sales team
  4) Manage incoming and outgoing post, couriers etc
  5) Co-ordination of diaries - weekly personnel whereabouts reports
  6) Manage stationery levels and company headed materials, business cards etc.
  7) Purchase new equipment, and repair to existing equipment when required
  Maintenance of the office systems and environment (e.g. heating, cleaners, server back-ups etc)
  9) Track and maintain records for items such as annual leave, travel approvals, training records 
 10) Assist with providing effective meeting planning and administration, including venue, accommodation and catering requirements
 11) Book and organise general company travel
 12) Administration of invitations, responses, delegate listings, and meeting budgets / costs
 13) Maintenance of the Irish sales / marketing calendar
 14) Mailer co-ordinator (merging, packing envelopes, labelling etc)

Please note that as our client operates in the Pharmaceutical Industry, experience in this field is essential.

If you feel you have the experience for this role than please submit you CV below for further consideration.

Ideally you will be:
  1) Highly organised with at least 4 years proven administration experience
  2) Excellent MS Office skills: Word, Excel and PowerPoint
  3) Excellent communication skills and the ability to deal with members of staff at all levels
  4) A Team Player
  5) Be able to ensure confidentiality
  6) Flexible and committed
  7) Have experience in the Pharmaceutical

Key Accountabilities:
  1) Provide a full range of administration support for the day to day running of the office and the various functions
  2) Project manage sales meetings, conferences and meetings
  3) Ad-hoc projects as they arise

Daily Activities:
  1) Telephone Receptionist
  2) Provide administrative support to the Business Unit Manager
  3) Provide administrative support to Marketing & Sales team
  4) Manage incoming and outgoing post, couriers etc
  5) Co-ordination of diaries - weekly personnel whereabouts reports
  6) Manage stationery levels and company headed materials, business cards etc.
  7) Purchase new equipment, and repair to existing equipment when required
  Maintenance of the office systems and environment (e.g. heating, cleaners, server back-ups etc)
  9) Track and maintain records for items such as annual leave, travel approvals, training records 
 10) Assist with providing effective meeting planning and administration, including venue, accommodation and catering requirements
 11) Book and organise general company travel
 12) Administration of invitations, responses, delegate listings, and meeting budgets / costs
 13) Maintenance of the Irish sales / marketing calendar
 14) Mailer co-ordinator (merging, packing envelopes, labelling etc)

Please note that as our client operates in the Pharmaceutical Industry, experience in this field is essential.

If you feel you have the experience for this role than please submit you CV below for further consideration.
Alternatively you can call Dermot on 01-2937752 in our Dublin South Branch to find out more.

 - The role requires at least 2 years experience in product sales forecasting with excellent planning and analytical skills.
- Good purchasing experience
- Monitoring & maintaining stock levels
- Dealing with Sales Team
- Communicating with colleagues in other countries

The ideal candidate must be well organised, work well as part of a team and have excellent attention to detail.