Jobs in Administration and Secretary Jobs

Great Office admin job-Dublin 4

erecr_subscr_usr — Wed, 28 Jul 2010 08:32:39 +0000

Exciting Admin position with an international field marketing company based in Dublin 2!

Great opportuniity to get a foot in the door with an industry leader.

The ideal candidate will have

- 1-2 years experience in a busy office environment
- good multi tasking abilities
- excellent time management
- excellent communication skills

Must be available to start immeidately!!!

Manpower Ireland is a Global Recruitment Consultancy company with offices in 72 countries, as a Manpower employee you will enjoy excellent rates of pay, paid annual leave, access to our Global online learning centre and the opportunity to gain experience with some of Dublin’s top companies.

Please send C.V. to Helen through the link below

Document Control Officer

erecr_subscr_usr — Wed, 14 Jul 2010 13:12:51 +0000

Our Client is a world leader in contract research servicing the Pharmaceutical, Medical Device and Veterinary Industries. With more than 8,000 employees world-wide they operate in 50 countries. The Irish facility based in Co. Mayo is currently seeking an experienced Document Controller to manage the document control and archive function and has two people reporting to this role. The main duties of this role are as follows: Manage the Standard Operating Procedures (SOPs) Function for all Departments. Organise production & identification of authenticated copies for distribution Ensure timely distribution to all relevant personnel Ensure timely withdrawal of defunct SOPs and archive Maintain master SOP file, master indexes of SOP numbers and distribution lists. Write, Review and update Document Control related SOPs. Manage the Archive function as follows: Monitor the condition/integrity of the Archives on a weekly/monthly basis. Acceptance of materials into the archive. Checking indexes of materials presented for archiving. Maintenance of Lodgments/Withdrawals file and Occurrence files. Monitoring of withdrawals from the Archives. Liaise with clients in relation to any query they may have concerning their stored documentation including the return/destruction of data on behalf of the client. Liaise with all Departments on a daily basis. Management of staff to include training, appraisals etc. Ensure the process of stored documentation and SOP function remains compliant with GMP & GLP regulations. Participate in client and regulatory audits as required. The successful candidate must have: Excellent Organisational and Administrative skills. Good Attention to Detail. Experience of working in a GMP or GLP environment. Excellent supervisory/management skills Hold a degree in a relevant Science/Management discipline


Question 1:
Have you worked in a GMP or GLP environment?

Document Controller

erecr_subscr_usr — Wed, 14 Jul 2010 13:08:41 +0000

Our Client is a world leader in contract research servicing the Pharmaceutical, Medical Device and Veterinary Industries. With more than 8,000 employees world-wide they operate in 50 countries. The Irish facility based in Co. Mayo is currently seeking an experienced Document Controller to manage the document control and archive function and has two people reporting to this role. The main duties of this role are as follows: Manage the Standard Operating Procedures (SOPs) Function for all Departments. Organise production & identification of authenticated copies for distribution Ensure timely distribution to all relevant personnel Ensure timely withdrawal of defunct SOPs and archive Maintain master SOP file, master indexes of SOP numbers and distribution lists. Write, Review and update Document Control related SOPs. Manage the Archive function as follows: Monitor the condition/integrity of the Archives on a weekly/monthly basis. Acceptance of materials into the archive. Checking indexes of materials presented for archiving. Maintenance of Lodgments/Withdrawals file and Occurrence files. Monitoring of withdrawals from the Archives. Liaise with clients in relation to any query they may have concerning their stored documentation including the return/destruction of data on behalf of the client. Liaise with all Departments on a daily basis. Management of staff to include training, appraisals etc. Ensure the process of stored documentation and SOP function remains compliant with GMP & GLP regulations. Participate in client and regulatory audits as required. The successful candidate must have: Excellent Organisational and Administrative skills. Good Attention to Detail. Experience of working in a GMP or GLP environment. Excellent supervisory/management skills Hold a degree in a relevant Science/Management discipline


Question 1:
Have you worked in a GMP or GLP environment?

Receptionist / Office Coordinator

erecr_subscr_usr — Mon, 12 Jul 2010 15:14:26 +0000

Our client a global medical devices company is seeking to recruit a Receptionist / Office Coordinator for a 4 week temporary assignment.

Responsibilities:

The ideal candidate shall have previous Reception and Administration experience.

Fielding calls

Diary Management

Data Entry

Administration.

Candidate:

Excellent telephone manner

Ability to work under pressure

Excellent communication skills

2+ years experience in Reception / Office Coordinator role.

Excellent presentation skills

Executive Assistant

erecr_subscr_usr — Fri, 09 Jul 2010 13:50:09 +0000

Client Info

Our client is an online gaming company based in Dublin 2. They are urgently looking to recruit a Executive Assistant for an immediate start. This company has excellent benifits with an excellent basic salary.

The Role

Organize and Manage conferences & other meetings
Draft and write up reports
Organise international travel arrangements
Prepare presentations
Review, asses, route, answer and monitor follow up action items on correspondence
Prepares and maintains office system budgets
Answering phone calls, emails
Creating and maintaining filing systems and uploading documents to database

The candidate

7+ years of Executive assistants to Senior Executives and their teams
Excellent organizational skills
Excellent time management skills
Work in a fast paced enviroment
Work under pressure
Strong understanding of business practices, budgets & spreadsheets
Excellents communication skills
Expert user of outlook,word,excel,powerpoints & other technical applications

Education

Degree

For further information please contact Naomi on 01 645 5215 or email naomi.scott@manpower.ie

Document Control Clerk

erecr_subscr_usr — Tue, 06 Jul 2010 08:14:29 +0000

Our Client is a world leader in contract research servicing the Pharmaceutical, Medical Device and Veterinary Industries. With more than 8,000 employees world-wide they operate in 50 countries. The Irish facility based in Co. Mayo is currently seeking an experienced Document Controller to manage the document control and archive function and has two people reporting to this role. The main duties of this role are as follows: Manage the Standard Operating Procedures (SOPs) Function for all Departments. Organise production & identification of authenticated copies for distribution Ensure timely distribution to all relevant personnel Ensure timely withdrawal of defunct SOPs and archive Maintain master SOP file, master indexes of SOP numbers and distribution lists. Write, Review and update Document Control related SOPs. Manage the Archive function as follows: Monitor the condition/integrity of the Archives on a weekly/monthly basis. Acceptance of materials into the archive. Checking indexes of materials presented for archiving. Maintenance of Lodgments/Withdrawals file and Occurrence files. Monitoring of withdrawals from the Archives. Liaise with clients in relation to any query they may have concerning their stored documentation including the return/destruction of data on behalf of the client. Liaise with all Departments on a daily basis. Management of staff to include training, appraisals etc. Ensure the process of stored documentation and SOP function remains compliant with GMP & GLP regulations. Participate in client and regulatory audits as required. The successful candidate must have: Excellent Organisational and Administrative skills. Good Attention to Detail. Experience of working in a GMP or GLP environment. Excellent supervisory/management skills Hold a degree in a relevant Science/Management discipline


Question 1:
Have you worked in a GMP or GLP environment?

Document Control Clerk

erecr_subscr_usr — Fri, 02 Jul 2010 19:45:41 +0000

Our Client is a world leader in contract research servicing the Pharmaceutical, Medical Device and Veterinary Industries. With more than 8,000 employees world-wide they operate in 50 countries. The Irish facility based in Co. Mayo is currently seeking an experienced Document Controller to manage the document control and archive function and has two people reporting to this role. The main duties of this role are as follows: Manage the Standard Operating Procedures (SOPs) Function for all Departments. Organise production & identification of authenticated copies for distribution Ensure timely distribution to all relevant personnel Ensure timely withdrawal of defunct SOPs and archive Maintain master SOP file, master indexes of SOP numbers and distribution lists. Write, Review and update Document Control related SOPs. Manage the Archive function as follows: Monitor the condition/integrity of the Archives on a weekly/monthly basis. Acceptance of materials into the archive. Checking indexes of materials presented for archiving. Maintenance of Lodgments/Withdrawals file and Occurrence files. Monitoring of withdrawals from the Archives. Liaise with clients in relation to any query they may have concerning their stored documentation including the return/destruction of data on behalf of the client. Liaise with all Departments on a daily basis. Management of staff to include training, appraisals etc. Ensure the process of stored documentation and SOP function remains compliant with GMP & GLP regulations. Participate in client and regulatory audits as required. The successful candidate must have: Excellent Organisational and Administrative skills. Good Attention to Detail. Experience of working in a GMP or GLP environment. Excellent supervisory/management skills Hold a degree in a relevant Science/Management discipline


Question 1:
Have you worked in a GMP or GLP environment?

Document Control Officer

erecr_subscr_usr — Fri, 02 Jul 2010 19:40:48 +0000

Our Client is a world leader in contract research servicing the Pharmaceutical, Medical Device and Veterinary Industries. With more than 8,000 employees world-wide they operate in 50 countries. The Irish facility based in Co. Mayo is currently seeking an experienced Document Controller to manage the document control and archive function and has two people reporting to this role. The main duties of this role are as follows: Manage the Standard Operating Procedures (SOPs) Function for all Departments. Organise production & identification of authenticated copies for distribution Ensure timely distribution to all relevant personnel Ensure timely withdrawal of defunct SOPs and archive Maintain master SOP file, master indexes of SOP numbers and distribution lists. Write, Review and update Document Control related SOPs. Manage the Archive function as follows: Monitor the condition/integrity of the Archives on a weekly/monthly basis. Acceptance of materials into the archive. Checking indexes of materials presented for archiving. Maintenance of Lodgments/Withdrawals file and Occurrence files. Monitoring of withdrawals from the Archives. Liaise with clients in relation to any query they may have concerning their stored documentation including the return/destruction of data on behalf of the client. Liaise with all Departments on a daily basis. Management of staff to include training, appraisals etc. Ensure the process of stored documentation and SOP function remains compliant with GMP & GLP regulations. Participate in client and regulatory audits as required. The successful candidate must have: Excellent Organisational and Administrative skills. Good Attention to Detail. Experience of working in a GMP or GLP environment. Excellent supervisory/management skills Hold a degree in a relevant Science/Management discipline


Question 1:
Have you worked in a GMP or GLP environment?

Resource Specialist/Operations Manager

erecr_subscr_usr — Fri, 25 Jun 2010 15:36:15 +0000

We are currently on the look for talented individuals looking for a progressive role in resource management in an Operations role with a leading technology organisation based in West Dublin.

Our client is a world leading technology organisation with numerous offices based in Ireland and throughout the world, they are responsible for some of the largest most innovative IT products on the market and continue to expand with new and exciting products.

For the role the successful candidates will be responsible for the administrative support to the IT delivery resource managers in the UK and Ireland for many of the Resource Management processes. You will provide assistance with the resource requirements to enable fulfilment and all processes are carried out step by step.

What’s Required?

Competent use of Lotus Notes, Excel and Word and have the ability to work to fine detail
Ideally managed small teams to ensure an efficient operational system,
You will have excellent communication stills with a strong knowledge of the Resource Management sector.
You will be reliable with an excellent and proven ability to keep to time deadlines.
You will ideally have gained over 6 months in a similar role

This is an excellent opportunity to gain unrivalled experience working for one of the largest companies in the world in a supportive and challenging environment. This is an on-going contract role with excellent prospects to progress your career.

To apply for this position in strict confidence submit your CV to the email address provided or call Robert on 01 6455232 for a private conversation.

Office admin Temps - West Dublin dl

erecr_subscr_usr — Fri, 18 Jun 2010 09:41:24 +0000

Manpower is currently seeking temporary staff with experience in office administration, reception, data entry and general office duties for temporary assignments in the West Dublin area

My client is seeking candidates with strong customer service skills, strong PC skills and the ability to learn quickly

Ideal candidates will have worked in a call centre or office environment and they will have excellent
communication skills as well as the ability to work in a team. These are relatively junior roles for candidates with 1 -2 years’ office experience

Candidates must be available immediately and able to work in the West Dublin area on short term assignments