No Longer looking at applications
January 18th, 2010
Tags: Administration Administrative Assistant Job Administrative Assistant Job Description Administrative Role Company Assets Contingent Employees Diploma Certificate External Management Flight Bookings Housekeeping Staff Hr System Management Meetings Maximum Gain Microsoft Office Suite Onboarding Positive Attitude Procurement Card Secretarial Training Using Microsoft Office Verbal Communication Skills Vip Visitors
Date: January 2010
Position Title: Administrative Assistant
Job Description:
This position is an Administrative Assistant role providing broad administrative and project support.
Key Responsibilities:
- Set-up, calendar and co-ordinate conference calls
- Organisation of travel arrangements - transportation, accommodation & flight bookings
- Calendar organisation regarding planning, adjusting and ensuring maximum gain from meetings.
- Responsible for the organisation of team and other meetings and the collation of material in advance of meetings.
- Responsibility for the professional presentation of the minutes of team meetings and follow up on actions.
- Handle with discretion any sensitive and confidential management issues including providing HR support to both Managers to understand HR system, implement process among management, assist managers with hiring, onboarding, and tracking contingent employees.
- Organisation, co-ordination, minuting and circulation for internal and external management meetings
- Responsible for holiday tracking for teams
- Responsible for tracking and managing company assets (PCs, phones)
- Responsible for procurement of office supplies for the department
- Manage the spending of the Company procurement card in line with company policy.
- Liaise with security to ensure they are aware of senior VIP visitors visits
- Responsible for meeting with on-site service co-ordinators to ensure high quality standards regarding housekeeping, staff lunches.
- Managing confidential management issues
Minimum Requirements:
· Diploma/Certificate or equivalent in Secretarial Training/Business Administration
· 1 to 3 years experience in an administrative role
· High level of competence required using Microsoft Office Suite
· Strong written & verbal communication skills
· Proactive and able to work independently
· Demonstrate positive attitude and team building skills
· Good Knowledge of client philosophies, policies and initiatives - research allowed on entering the interview process.
· Sharp people skills are critical for success in this position
· Possess good leadership, teamwork, organisational, planning and co-ordination skills.
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