Company: Our client is a fortune 100 Technology company with annual revenues in excess of $88 Billion. They employ 150,000 people in 80 countries and enjoy an unrivalled reputation in the tech industry.

This prestigious company is recruiting for a Personnel Assistant for a 4 day week. 11 month Contract.

Their premises is in Leixlip Co .Kildare

Key Responsibilities: for this role include

Full administration support to Team and support role to various members of the Department

- Set-up, calendar and co-ordinate conference calls

- Organisation of travel arrangements - transportation, accommodation & flight bookings

- Calendar organisation regarding planning, adjusting and ensuring maximum gain from meetings.

- Responsible for the organisation of weekly team meetings and the collation of material in advance of the meeting.

- Responsibility for the professional presentation of the minutes of team meetings and follow up on actions.

- Handle with discretion any sensitive and confidential management issues including providing HR support to both Managers to understand HR system, implement process among management, assist managers with hiring, administering HP Reward scheme.

- Organisation, co-ordination, taking minutes and circulation for internal and external management meetings.

- Responsible for procurement of contract services, office supplies for the department

- Manage the spending of the Company procurement card in line with company policy.

- Event organisation including colleague integration events, off-sites for employees, team meetings, Christmas party.

- Liaise with security to ensure they are aware of senior VIP visitor’s visits

- Responsible for meeting with on-site service co-ordinators to ensure high quality standards regarding housekeeping, staff lunches.
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Managing confidential management issues

Minimum Requirements:

• Diploma/Certificate or equivalent in Secretarial Training/Business Administration

• 5 + years experience in a Personnel Assistant  / Administrative role
• High level of competence required using Microsoft Office Suite
• Strong written & verbal communication skills
• Proactive and able to work independently
• Demonstrate positive attitude and team building skills
• Sharp people skills are critical for success in this position

 

The salary is negotiable up to €40,000 +

For further information please send your CV to hp@manpower.ie